Personal Assistant

JOB TYPE LOCATION COMPANY
Full Time Portomaso Business Tower Tumas Group

We are seeking to employ a motivated and highly organized individual to provide administrative support on a full-time basis. Working in a small dynamic team environment, the Personal Assistant will handle a variety of tasks, contributing to the smooth running of the Group’s Corporate Office at Portomaso.

The selected candidate will be responsible to:

  • Provide drive and support in running the office.
  • Develop office administration policies, procedures, and see to their implementation to optimize results and apply new office technologies to improve the administration function.
  • Provide other administration support to manage and maintain filing systems both physical and electronic.
  • Assist in organising board meetings, manage appointments and serve as a co-ordinator to support the running of the office effectively.
  • Co-ordinate work schedules with auditors and other professionals.
  • Assist with the drafting of letters, reports and presentation documents.
  • Follow up on ongoing tasks and liaise with key team executive members across Tumas Group subsidiaries as necessary.
  • Co-ordinate and communicate with banks to ensure the timely filing of documentation including the following:
    • Collection of due diligence information as part of KYC procedures.
    • Reviewing of Sanction letters and compilation of Group facilities report.
    • Reviewing security arrangements with banks and co-ordinating property valuations.
    • Day-to-day bank interaction in relation to Group companies.
  • Liaise with relevant local regulatory authorities on an ongoing basis, assisting in compiling and submitting the required documentation in a timely manner. Update our register of new notices and regulations.
  • Review and update structure charts, company profile, etc.

 Requirements:

  • Minimum ‘A’ level standard of education.
  • Two years experience in Administration/Finance related environment.
  • Proficiency in the use of MS Office applications.
  • A professional approach to the job.
  • Committed and a can-do approach towards work while able to meet deadlines.
  • Excellent communication/organising skills.
  • Multi-tasking in a fast-paced environment.
  • A team player who can work on own initiative in a focused manner.

We offer:

  • A competitive salary package including benefits
  • Training and development opportunities
  • A friendly and performance focused office environment

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