Personal Assistant to the General Manager

JOB TYPE LOCATION COMPANY
Full Time Qawra Dolmen Resort Hotel

Dolmen Hotel is seeking to employ a highly organized, reliable and motivated Personal Assistant on a full-time basis.  Reporting to the General Manager, the selected candidate will perform a variety of administrative duties.

 Main responsibilities include:

  • General office duties such as filing, scanning, distributing correspondence; responding to emails and phone calls and directing where necessary.
  • Manage the General Manager’s diary and organize appointments, meetings and events.
  • Attend Management meetings, take minutes and compile reports as required.
  • Liaise with both internal and external parties; handle the necessary logistics when co-ordinating projects and any arising enquiries.
  • Assist in the preparation of documents and represent the hotel when required.
  • Manage a variety of tasks simultaneously, keep track of progress and follow up as necessary to see through execution.
  • Perform tasks as directed by the General Manager, providing regular updates and reminders on deadlines.

Requirements:

  • A minimum of 2 years experience in a similar role.
  • ‘A’ level standard of Education.
  • Good customer service skills and able to communicate effectively across different levels within the company .
  • Familiar with MS Office applications and MS Outlook.
  • High level of integrity and able to exercise discretion when handling confidential and sensitive information.
  • Good time management skills and able to work with minimum supervision.
  • Strong communication skills in Maltese and English, both verbal and written.

Certification in secretarial and/or administration duties will be considered an asset.

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