We are seeking to employ an Administration Assistant to join the Group’s Corporate Office at Portomaso on a full-time basis.  Working in a small dynamic team environment, the Administration Assistant will handle a variety of tasks supporting the smooth running of the office.

Primary Duties:

• General office duties such as organizing meetings, processing mail and maintaining the office filing system.
• Follow up on ongoing tasks and liaise with key team executive members across the Group’s subsidiaries as necessary.
• Maintain regular communication with banks and ensure the timely filing of banks’ documentation.
• Liaise with local regulatory authorities on an ongoing basis, compiling and submitting the required documentation in a timely manner.
• Review and update company structure charts, company profile and reports on a regular basis.
• Assist in organizing board meetings, manage appointments and serve as a co-ordinator to support the running of the office effectively.
• Perform other duties that may arise from time to time.

Requirements:

• An ‘A’ level standard of education or equivalent.
• At least two (2) years experience in a similar role.
• Good working knowledge of MS Office applications.
• Strong organizational skills and ability to meet deadlines.
• Committed and a can-do approach towards work.
• Ability to multi-task in a fast-paced environment.
• Strong communication skills, both written and spoken, in Maltese and English.
• A team player, yet able to work with minimal supervision and on own initiative.