Administration Assistant

Full Time Portomaso Business Tower Tumas Group

We are seeking to employ an Administration Assistant to join the Group’s Corporate Office at Portomaso on a full-time basis.  Working in a small dynamic team environment, the Administration Assistant will handle a variety of tasks supporting the smooth running of the office.

Primary Duties:

  • General office duties such as organizing meetings, processing mail and maintaining the office filing system.
  • Follow up on ongoing tasks and liaise with key team executive members across the Group’s subsidiaries as necessary.
  • Maintain regular communication with banks and ensure the timely filing of banks’ documentation.
  • Liaise with local regulatory authorities on an ongoing basis, compiling and submitting the required documentation in a timely manner.
  • Review and update company structure charts, company profile and reports on a regular basis.
  • Assist in organizing board meetings, manage appointments and serve as a co-ordinator to support the running of the office effectively.
  • Perform other duties that may arise from time to time.


  • An ‘A’ level standard of education or equivalent.
  • At least two (2) years experience in a similar role.
  • Good working knowledge of MS Office applications.
  • Strong organizational skills and ability to meet deadlines.
  • Committed and a can-do approach towards work.
  • Ability to multi-task in a fast-paced environment.
  • Strong communication skills, both written and spoken, in Maltese and English.
  • A team player, yet able to work with minimal supervision and on own initiative.


  • Accepted file types: pdf, doc, docx, Max. file size: 8 MB.